World Relief
World Relief is an international Christian NGO working in health, economic development, disasterresponse, and refugee resettlement. World Relief’s mission is empowering local churches to serve the most vulnerable.
World Relief Malawi is anticipating funding on Climate Justice Communities and therefore invites applications from interested and qualified candidates to fill the following vacant position:
Job Title: CJC Project Coordinator (1 x Position)
Reports to: Economic Empowerment Program Manager with dotted lines to Salima District Coordinator
Location: Salima District
Key Responsibilities
The primary function of the Project Coordinator is effective implementation of the Climate Justice Communities (CJC) project activities in Salima district.
The Project Coordinator is expected to contribute to integration of project activities; as well as coordinating the workplans envisaged in the project interventions including providing trainings and technical support to CJC Field Officers and community level staff in Salima District.
Specific Functions:
Operational planning and implementation:
- Support development of and coordination of CJC annual workplans
- Support project implementation plans, phased budgets, documentation and reporting
- Provide solutions/support to expedite implementation and budget performance of CJC project.
- Ensure compliance with agreed CJC work plans and that project objectives and targets are achieved
- Provide guidance to CJC Project Officers to develop plans that are cost effective and in line with CJC Detailed Implementation Plan
- Ensure integrity and timeliness of CJC project duration and objectives
- Provide regular operations and implementation updates to line manager on CJC project progress and challenges to allow for timely interventions and corrective actions by management
- Review project operational and implementation plans and budgets from time to time
- Monitor and ensure timely and quality reports are submitted as per the reporting requirements
Projects coordination:
- Plan and oversee the implementation of CJC project activities
- Organise and occasionally participate in field monitoring visit as part of project supervision in the impact area
- Coordinate relationships with other stakeholders (governmental and non governmental) for assigned districts as appropriate. Participate in district stakeholder forums
- Ensure quality documentation of project achievements, success stories and lessons learned
- Review and finalize periodic and annual project reports for review by EE Program Manager
- Ensure quality program delivery, documentation and reporting of project activities
Finance and budget management:
- Support budget performance to ensure that projects are on course as per detailed implementation plans and phased budgets
- Conduct project monitoring, suggest necessary revisions and prepare draft reports for corrective actions
- Monitor budget variance analysis and report variances on time and with accurate information
Project narrative and financial reporting:
- Prepare CJC project narrative and financial reports as per donor reporting schedules and formats
- Review narrative and financial reports following reporting guidelines, deadlines, and standards
- Organize and facilitate quarterly follow ups and progress review meetings to address key performance issues from the reports
- Review overall budget versus actual expenditure analysis and variance explanations
- Develop, implement and evaluate quality assurance measures and ensure further follow ups
MEAL:
- Support assessments, baseline and evaluation studies, documentation of project case studies, putting in place a functional activity tracking table
- Prepare and provide regular monthly progress reports in coordination with the MEAL Officer
- Timely submission of tracking of indictor progress on regular basics
- Collect and manage complaints and feedback in coordination with MEAL teams
- Monitor projects activities to ensure quality, timeliness and adherence to policies, procedures or plans
- Ensure regular assessment, monitoring and evaluation of projects, identify areas of concern, and submit workable solutions for identified challenges
Qualifications and Experience
- At least a Bachelor’s Degree in Agriculture, Nutrition, Economics, Business Administration, Social Sciences or any equivalent qualification
- At least 4 years of experience in busy nongovernmental organization in development and coordination of related project activities with firm rounding in coordination across or within a district
- Demonstrated project management experience and in-depth understanding of national and international issues in relation to the sectoral projects
- Excellent people management and leadership skills
- Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants
- Ability to analyze information, evaluate options and to think and plan strategically
- Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
Method of Application
Interested candidates are requested to submit their applications and CVs and provide names and contacts of three traceable referees to World Relief by 15th November, 2023. Please indicate on the email subject the post which you are applying for. Only shortlisted candidates will be communicated.
World Relief is an equal Opportunity Employer. World Relief considers all applications based on merit without regard to race, sex, colour, tribe, marital status or disability. Women are encouraged to apply. Applications should be sent by email to: [email protected].