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Budgeting and Reporting Officer at Save the Children

  • Full Time
  • Lilongwe
  • Salary: 00

Save the Children

JOB DESCRIPTION

The Opportunity

Save the Children International is inviting applications from suitably qualified personnel to fill the position of Budgeting and Reporting Officer. The position will provide technical assistance for all aspects related to financial management and reporting. The Budgeting and reporting officer may be called upon as and when necessary to support the emergency team in cases of humanitarian crisis and will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

STRATEGIC

Budgeting and reporting officer contributes to:

  • The development of an organisational culture that reflects SCI values, high performance, and excellent customer service to deliver outstanding results for children, members, and donors.
  • The design of tools/templates along with finance, operations and other departments for effective budgeting control process and reporting.
  • The design of the new funding opportunities for the country office in close collaboration with NBD through the development of proposal budgets which are responsive to the donor and institutional needs and requirements.
  • Supporting the budget holders and area operations managers in analysing financial information pertaining to grants and area offices.

MONTHLY REPORTING AND BUDGET MANAGEMENT

  • Prepare monthly VAT reports for USAID/EU funded awards.
  • Ensure that all monthly VAT related documents for USAID/EU awards are prepared, reviewed, and delivered to donor and/or MRA according to USAID/EU VAT guidelines.
  •  Updating of cost coverage calculator for the area offices on monthly basis after hard close and when a new award starts.
  • Preparation of SOF loaders for new awards and submission of the same to the budgeting and reporting coordinator for review and posting.
  • Assist in preparations of monthly financial reports and ensure that costs are allocated to the right codes as per save the children financial management structure.
  • Liaise with Financial controls and Compliance team in the preparation of reversals for wrong postings and re charging of salary costs and overhead recoveries.
  • Assist in preparation of monthly award status reports and make recommendations to management.
  • Monitor field office support costs and ensure that each grant is contributing a fair share of the support costs, in collaboration with the area operations managers.
  • Partner on site review of financial policies and systems for financial management
  • Identification of the financial management capacity gaps for partners and supporting in strengthening capacity of the partners.

DONOR REPORTING

  • Keep track of reporting deadlines to facilitate timely submissions of financial reports to Awards for submission to the member/donor.
  • Maintain and update finance repository of financial reports and Glacoses.

In order to be successful you will bring/have:

  • A minimum of a bachelor’s degree in business administration or finance management and a minimum of level 2 of a professional qualification such as ACCA, CPA, is an added advantage.

EXPERIENCE AND SKILLS

Essential

  • At least 2 years relevant experience working with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches is essential.
  • Strong analytical skills and strategic planning abilities.
  • Computer literacy and excellent documentation skills are a must.

Desirable

  • Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
  • Computer literacy and excellent documentation skills are a must.
  • Availability and willingness to work extra hours during times of humanitarian responses.
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
  • Excellent time management and planning capacity

Location: Lilongwe

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Method Of Application

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately once a vacancy has closed, we are unable to consider further applications.

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