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Assistant Procurement Officer at Lilongwe Water Board

  • Full Time
  • Lilongwe
  • Applications have closed
  • Salary: 00

Lilongwe Water Board

The Lilongwe Water Board (Board) is a Statutory Corporation established in 1947 and reconstituted in 1995 under the Water Works Act (cap 72). It is responsible for the provision of water supply services to the City of Lilongwe and other surrounding areas designated as its supply area. In its quest for innovations and reforms in the water supply within Lilongwe City, in line with its strategic vision for growth and service delivery mandate, the Board has conceptualized the production of bottled water as one of the Government approved reform areas for Water Boards in Malawi. It is from this background that the Board invites applications from suitable, qualified, and experienced persons to fill the following vacant positions that exist at the Bottling Plant Unit within the Lilongwe Water Board Establishment:

Job Title: Assistant Procurement Officer

Grade: LWB 6
Department: Finance
Reporting to: Bottling Plant Manager

Purpose of the Job

The Assistant Procurement Officer will be responsible for the management of procurement activities, ensuring adherence to regulations, timely production and documentation, and provision of comprehensive reports to facilitate the smooth procurement process and effective budget utilization.

Key Duties and Responsibilities

  • Assisting Procurement Officer in Procurement of Goods, Services, and Works through Request for Quotations (RFQ) procurement method
  • Confirming that all procurement activities under RFQ procurement method are approved by the Internal Procurement and Disposal Committee (IPDC) before issuing Local Purchase Orders (LPOs)
  • Handing over copies of procurement-related documents to stores for receipt of goods and raising of Goods Received Notes (GRN)
  • Ascertaining budget availability for all the goods, works, and services being required.
  • Assisting with the inspection of goods to make sure that the incoming goods strictly conform to the prescribed specifications.
  • Assisting the Procurement Officer in the preparation of Bid Evaluation Reports
  • Following up on unsigned IPDC Minutes
  • Assisting the Procurement Officer in the preparation of Bidding Documents following the Public Procurement & Disposal of Assets 2017 Act and Public Procurement Regulations
  • Following up on all outstanding procurement activities
  • Production of monthly procurement reports before the 15th of the succeeding month
  • Keeping /Filing of Procurement related documents

Minimum Academic and Professional Qualifications and Experience

  • Bachelor’s Degree in Procurement, Supply Chain Management or related field and MIPS membership.
  • At least 3 years’ experience in a similar job
  • Proficient in RFQ methods, budget management, and compliance with procurement laws
  • Skilled in preparing procurement documentation.
  • Strong organizational, communication, and ethical skills with public sector procurement experience preferred.

Method Of Application

LWB is an equal opportunity employer. Therefore, both male and female persons who meet the prerequisite qualifications and experience are encouraged to apply.

Interested persons should submit their application with up-to-date detailed curriculum vitae, to reach the undersigned not later than the 30th April, 2024.

The Chief Executive Officer,
Lilongwe Water Board
P. O BOX 96

All late applications shall not be considered and only shortlisted candidates will be acknowledged.