Assistant Human Resource and Administration Officer at National Commission for Science and Technology

INTRODUCTION

The National Commission for Science and Technology (NCST) is a fully subvented parastatal organization established under the Science and Technology Act, No. 16 of 2003. The main function of the Commission is to advise the Government and other stakeholders on all science and technology matters in order to achieve a science and technology led development. The Commission fulfils its legal mandate through promoting, supporting, coordinating and regulating the development and application of Science, Technology and Innovation so as to create wealth in order to improve the quality of life.

NCST invites applications from suitably qualified and experienced candidates to fill the vacant posts tenable at the Commission’s Secretariat situated in Lingadzi House, City Centre, Lilongwe. The following are the required vacant posts:

Note: The vacancies can also be downloaded in PDF by clicking the following link: NCST Vacancies

VACANCY: ASSISTANT HUMAN RESOURCE AND ADMINISTRATION OFFICER

JOB IDENTIFICATION FACTORS

Job title : Assistant Human Resource and Administration Officer
Grade : CST6
Reporting to : HR and Administration Officer
Directorate : Finance and Administration
Division : HR and Administration
Responsible for : Senior Administrative Assistant
: Senior Motor Vehicle Driver
: Senior Office Assistant

PURPOSE, ROLES AND RESPONSIBILITIES

Purpose of the job: To provide human resources and genera administrative services.

Key Duties and Responsibilities

1. Initiating the development and review of human resource policies, strategies, work plans and budgets;
2. Maintaining staff records in appropriate format for easy access and retrieval;
3. Managing insurance of the NCST’s Assets;
4. Administering salaries, wages and pensions;
5. Interpreting and implementing conditions of service;
6. Managing leave days for the members of staff;
7. Processing application letters for employment;
8. Handling industrial relations and worker’s compensations;
9. Monitoring the performance of the organization by providing cleaning and other outsourced services by the Commission;
10. Maintaining asset register and administrative records and managing inventory;
11. Managing fleet of the Commission;
12. Facilitating the organizational logistics for the welfare of staff and their official trips, workshops, seminars, retreats, Conference abroad and local;
13. Conducting performance appraisal of staff under charge.

JOB SPECIFICATIONS AND PERFORMANCE FACTORS

Minimum Academic and Professional Qualifications/Experience

• Advanced Diploma in Human Resources Management/Business Administration/Public Administration;
• At least 4 years’ experience in related field.

Functional skills (Behavioural Competencies/Attributes

 Supervisory skills
 Employee relations skills
 Performance management skills
 Management, administrative and organization skills
 Negotiation skills
 Counselling skills
 Teamwork and interpersonal skills
 Problem-solving skills
 Supervisory Skills

Method Of Application

Applications including a detailed Curriculum Vitae (CV), photocopies of relevant certificates, membership certificates from appropriate professional bodies, National ID and names and addresses of three traceable referees, one of which must be from the most recent employer should be sent to the following address not later than 6 September, 2024. Applicants must write clearly on the envelope the position they are applying for.

The Director General
National Commission for Science and Technology,
Private Bag B303
Capital City,
Lilongwe 3.

NCST is an equal gender-based opportunity employer and only short-listed applicants will be acknowledged and invited to the interviews