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Assistant Finance Manager – Sub Awards at Family Health Services (FHS)

Family Health Services (FHS)

Family Health Services (FHS), formerly known as PSI Malawi, has partnered with the government of Malawi through the Ministry of Health (MoH) since 1994 in safeguarding the health of Malawians by using private sector approaches to reconfigure healthcare delivery – (i) through directly delivering innovative social and behaviour change communications, social marketing, and social franchising across a wide range of health areas including Reproductive Health, HIV, Malaria and waterborne disease prevention ii) by playing a market facilitation role, approaching market challenges and opportunities with a system-wide lens that unlocks a self-sustaining market with multiple players that can prioritize, adapt and ultimately thrive without external assistance and funds.

While a local organisation with deep roots in Malawi, Family Health Services is globally connected; mainly through affiliation to Population Service International (PSI), a Washington DC-based non-governmental and non-profit making organization that boasts a global network of members across over 50 countries through which FHS continues to leverage capacities, learnings, and best practice to enhance activities in Malawi. To accomplish its mission, FHS is inviting applications from suitably qualified candidates to fill the following vacant position.

Assistant Finance Manager – Sub Awards

1. Job Summary.
Responsible for supporting the sub award life cycle management, monitoring and reporting on all sub awards and sub-contracts for compliance with donor agreements, awards, approved budgets, work plans and specific donor and FHS requirements.

2. Duties and responsibilities

  • Reviews of sub-recipients’ budgets to ensure that it is in line with sub recipients total award amount.
  • Review the sub award reports (Including correlation between sub recipient financial expenditures and sub recipient programmatic reporting); and ensure that the Sub awardees are paid within 30 days of submitting complete financial reports.
  • Prepare ad hoc reports, including drafting sub-award SOPs, Contracts for all Subs.
  • Attachment of all project and sub-awardees documentation in QBE as and when prepared and approved.
  • Discuss expenditures vs budget with sub-awards and ensure everything is on track.
  • Conduct capacity building assessments for all subs and supporting them in reducing capacity gaps.
  • Conduct review meetings with subs and ensure they stay on top of deliverables.
  • Drafts sub awards amendments.
  • Review subs reports every quarter and advise on payment against deliverables.
  • Reviews and monitors the filing and documentation of sub awards lifecycle.
  • Prepares for audit, manages the actual audit and implementation of audit recommendations for both internal and external audits.
  • Conduct monitoring and supportive supervision visits to all subs including their partners and ensure all activities are on track.
  • Review and maintains up to date partners risk register and asset registers.
  • Reconciling actual expenditures against advance payments made to subs.
  • Follows up on implementation of sub recipients audit recommendations.
  • Supervising the sub-award finance Officer.

3. Qualifications, Knowledge, Abilities and Skills.

  • A qualified Accountant (ACCA, CIMA, ICAM or equivalent) with five (5) years of demonstrated relevant experience in multiple donors funded projects.
  • Have experience in financial management for public health sector, NGOs and private sector.
  • Have background in donor grants management.
  • Have good understanding of different donor requirements and procedures.
  • Have excellent oral, written and interpersonal communication skills.
  • Must be an effective team player and results oriented.

Mode of Application
Qualified candidates with the specified qualifications and experience should submit their electronic application letters and updated CVs with names and contact details of three traceable referees, through indicating the job title for the position you are applying in the email subject line. All applications must be submitted by 10th April 2024 to The Head of Human Resources, Family Health Services, Box 30132, Lilongwe.

Family Health Services is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of religion, color, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, ger identity, or expression, pregnancy, or related medical conditions. Family Health Services maintains zero tolerance for child abuse, sexual abuse, or exploitative acts or threats by our employees, consultants, volunteers, contractors, or anyone associated with the delivery of our programs and services and takes seriously all complaints of misconduct brought to our attention.

Family Health Service has become aware of scams involving false job offers.
Please be advised: Family Health Services will never ask for a fee during any stage of the recruitment process. All active jobs are advertised directly in the newspapers or on vetted career websites. Official FHS emails will always arrive from a email address.

Please report any suspicious communications to If you are suspicious of anything, please report through email to or; or write a letter to TipOffs anonymous, P.O. Box 1726, Blantyre; or call/send SMS using Airtel/TNM/Access to 847

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