Mindset Private Secondary Schoo
JOB VACANCIES
Mindset High School is seeking qualified candidates for the following position:
Administrative Secretary (1 Position)
Key Responsibilities:
- Manage day-to-day administrative tasks, including handling correspondence, scheduling meetings, and maintaining office systems.
- Serve as the first point of contact for clients, visitors, and staff, providing excellent customer service.
- Prepare and edit documents, reports, presentations, and emails with accuracy and attention to detail.
- Organize and maintain filing systems, both physical and digital, ensuring easy access to records
- Coordinate office supplies and equipment, ensuring resources are well-stocked and maintained.
- Assist in the planning and execution of company events, meetings, and travel arrangements.
- Handle confidential information with discretion and ensure privacy in sensitive matters.
- Maintain calendars, set appointments, and manage meeting logistics for senior management.
- Monitor incoming and outgoing communications, ensuring efficient flow of information.
- Support other departments with clerical tasks as needed to ensure smooth operations.
Qualifications:
- Diploma in Secretarial Studies or related field with a minimum of 2 years’ experience.
- Excellent communication and organizational skills: Ability to communicate effectively in both
written and verbal formats and maintain a structured workflow. - Proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook
- Attention to detail and accuracy in preparing and reviewing documents.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Discretion and confidentiality: handling sensitive and private information with professionalism.
- Strong problem-solving skills and a proactive attitude towards tackling administrative challenges.
Ideal Candidates Must:
- Demonstrate high integrity and uphold commendable ethics.
- Be self-motivated and a team player.
- Be results-oriented and competent in teaching across all classes.
- Show dedication to serving students at all times.
- Possess strong interpersonal and communication skills.
Method Of Application
Candidates will be shortlisted and interviewed on rolling basis.
Interested candidates who meet the above criteria should submit their application letters along with a
detailed Curriculum Vitae and copies of recognised certificates to: [email protected]
The Director,
Mindset High School,
P.O. Box 641,
Mzuzu
Phone: 0888539791 / 0992395770 or 0888631006 / 0886210185
Applications can also be submitted in person.
Location:
Mindset Private Secondary School is located at the old Njerenjere School in Mzuzu City, between the
Chibavi and Mchengautuwa boundary.