Administrative Assistant Internship at Water Witness International

ADMINISTRATIVE ASSISTANT INTERNSHIP OPPORTUNITY

Are you an organized, detail-oriented individual looking to gain hands-on experience in office administration and NGO operations? Water Witness is looking for a proactive and dependable Administrative Intern to support our daily operations and contribute to the smooth running of our office.

1. NATURE OF THE WORK

We are seeking a well-organised and motivated professional, with knowledge of administrative management to support our team in Malawi and colleagues across the wider organisation.

The Intern will play a key role in effective delivery of our strategic objectives and will be responsible for a range of administrative management duties including asset management, supporting meetings, correspondence, convening, and compliance with internal policies.

The Intern will be based in our Blantyre Office and is expected to work for 4 days a week as agreed.

2. COMPENSATION

This Internship program will only support a compensation amounting to MWK 400,000 per month.

3. RESPONSIBILITIES

The intern will work under the guidance of the finance and administration team to perform the following tasks:

1. Coordination and Logistics

• Coordinating logistics for internal and external events, including venue bookings, training material preparation, field visits, and other travel arrangements
• Maintain project calendars, contact lists, and meeting schedules

2. Office Administration

• Managing daily administrative tasks, including filing, maintaining administration and HR records, document handling, and monitoring office supplies inventory
• Organizing and facilitating a clean and conducive work environment
• Communicating and distributing administrative policies to all staff members
• Tracking and managing office equipment, including scheduling maintenance and repairs as necessary

3. Communication and Stakeholder Support

• Support internal and external communications, including updates for stakeholders.
• Assist with preparation of presentation materials and briefs
• Drafting and distributing memos, emails, and other correspondence as directed
• Take notes and draft minutes during meetings and workshops. Organize and archive documents, photographs, and report.

4. REQUIRED QUALIFICATIONS

• Diploma in Business Administration, Business Communication, Public Administration, Human Resource Management, or any related field from a reputable institution.
• One year experience in a similar role
• Proficiency in Microsoft products (Word, Excel, PowerPoint, Outlook)
• Strong communication, organization, time management, attention to detail, and problem-solving skills
• Willingness to learn and contribute to a dynamic team environment.
• Fluent in English and Chichewa

5. DURATION OF INTERNSHIP

The initial period for the internship is 3 months, with possibility of extension

The internship position offers training and career development with the potential to transition into a full-time position.

 

Method Of Application

Interested candidates meeting the above requirements must submit the following:

1. One-paged cover letter

2. Detailed curriculum vitae (CV)

3. Copies of certificates

The above documents should be sent to [email protected] and the following heading strictly to be indicated in the subject line of the applicant’s email: “ADMINISTRATIVE ASSISTANT INTERN”

All applications should be addressed to:

Finance and Administration Officer

Water Witness International_MW

P.O. Box 638

Blantyre.

The deadline for receiving applications is Wednesday 4th June 2025. Only shortlisted candidates who meet the above requirements will be contacted.