Amref Health Africa
Amref Health Africa was founded in 1957 and has since grown to become the largest African-based international health development organization, currently implementing more than 120 programs, directly reaching more than 12 million people across 35 African countries. Headquartered in Nairobi, Kenya, Amref Health Africa has offices in ten countries in Africa and an additional eleven advocacy and fundraising offices in Europe and North America. In the spirit of Ubuntu, partnership and networking are key elements of our approach. Amref has a staff complement of over 1,500. Amref Health Africa is driven by its vision of ‘Lasting health change in Africa’ and its mission ‘To increase sustainable health access to communities in Africa through solutions in human resources for health, health service delivery, and investments in health’.
JOB PURPOSE:
To provide Project Administrative support to the USAID Momentum Tikweze Umoyo office in
Karonga District, including secretarial and logistical assistance, to ensure efficient office operations
MAIN PURPOSE OF THE JOB:
To provide timely, accurate and efficient administrative support to the District office in line with
policies, procedures and donor grant agreement.
Specific Key Responsibilities:
- Maintain electronic and hard copy filing system
- Retrieve documents from filing system
- Prepare written responses to routine enquiries
- Open, sort and distribute incoming correspondence- coordinate and maintain records for staff
- Act as first contact to handle requests for information and data from stakeholders
- Answering phone calls and taking messages
- Assist with Resolving administrative problems and inquiries
- Ensure that the office is clean at all times, that includes supervising the office cleaners
- Makes travel arrangements for senior staff such as booking vehicles, and hotel reservations.
- Provides administrative support to ensure efficient operation of office
- Maintain office supply inventories
- Managing stock movement and Updating stock cards
- Replenishment of stock items
- Coordinate maintenance of office equipment and ensure timely settlement of monthly utility bills for water and electricity
- Operating office machines like photocopying and scanning, calling for repairs if the machines are not working
- Any other duties assigned
Requirements and Qualifications
- Advanced Diploma in Business Administration from recognized institutions
- Hands on experience working with a computer
- Those studying professional levels are encouraged to apply.
- Must have excellent communication and analytical skill
- Good interpersonal and people management skills, communication and networking skills.
Competences& Skills:
- Demonstrates sound judgment, diplomacy and sensitivity to different expectations of the stakeholders
- Strong organizational, management and reporting skills;
- Proficiency in ICT;
- Ability to work under pressure and against tight deadlines;
- Ability for analytical and strategic thinking;
- A proactive, participatory and result oriented approach to work.
Method Of Application
Interested? Please visit our website https://amref.org/vacancies/ to make your application.
You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be April
26th, 2024. Only shortlisted candidates will be contacted.