Administrative Assistant at Umunthu Plus

ABOUT US

Umunthu Plus (UP) is a Malawian not for profit organization registered with Government of Malawi, Council for Non-Governmental Organization of Malawi (CONGOMA) and NGO Regulatory Authority (NGORA). Umunthu Plus is implementing programs focusing on health, education, Agriculture and Climate Change, Gender and human rights and general livelihood targeting most vulnerable populations.

Umunthu Plus will be implementing a Gender Justice Project entitled; Community Action for Gender Empowerment (CAGE) for a period of five(5) years under the Civil Society Strengthening Fund (CSSF)with financial support from a consortium of partners(Tilitonse Foundation, Comic Relief and UK International Development).

In this regard Umunthu Plus is seeking to hire qualified candidates to fill the following positions;

Administrative Assistant – (Location- Nkhotakota)

Purpose:

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide vital support to ensure smooth office operations by managing administrative tasks, coordinating schedules, and assisting with communication and documentation.

Reporting To: Finance and Administration Manager

Job Type: Full time

Duties and Responsibilities

• Manage and maintain office schedules, appointments, and meetings.
• Prepare and edit correspondence, minutes, reports, and presentations.
• Handle incoming calls, emails, and inquiries professionally.
• Organize and maintain filing systems, databases, and records.
• Assist with travel arrangements, expense tracking, and office supplies management.
• Support senior staff with administrative tasks as needed.
• Being a point of contact for a range of staff and external stakeholders
• Ensure office operations run efficiently and contribute to a productive work environment

Skills, Experience Abilities and Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in office software (Microsoft Office, Google Workspace, etc.).
• Ability to multitask and prioritize workload effectively.
• Attention to detail and problem-solving abilities.
• Professional behaviour and ability to work both independently and in a team.
• At least 2 years previous experience in an administrative role is preferred.
• Minimum of a Diploma in Business Administration, Business management, and Human Resource Management.

Method Of Application

Applications with curriculum Vitae (CV), three traceable referees and relevant copy certificates should be emailed to the following address;

The Executive Director
Umunthu Plus
P.O. Box 26
Nkhotakota

E-mail, [email protected]

Deadline for applications is Saturday 26th April, 2025. Please note that attachments should only be in Ms Word or PDF. Zipped files Must Not be attached.

Only applications from shortlisted candidates will be acknowledged.