Administrative Assistant at Greenbelt Authority (GBA)

Job Title : Administrative Assistant

Grade : GBA 7

Reporting to : Administrative Officer

Direct Supervisees : None

Job Location : Lilongwe

Purpose

To provide efficient administrative support and secretarial services to the core functions of GBA

 

 

Main Duties

a) Handling of appointments for appropriate officers

b) Taking dictation, transcription and composing correspondence

c) Handling incoming and outgoing calls and mail

d) Maintaining appointment diary for relevant officers

e) Completing and updating documents or files for meetings

f) Maintaining and updating information and filing documents.

g) Operating office equipment

h) Filing of all office documents as required

i) Organizing the officers’ itinerary

Qualification and Experience

Diploma in Secretarial Management or Business Management and Malawi School Certificate of Education (MSCE) with at least 3 years’ experience.

 Taking dictation and transcribing

 Providing day to day administrative support for the office.

 Taking notes during meetings and typing them

 Handling correspondence and communication for the office

 Performing other duties as assigned

Person Specification

 Excellent oral and written communication skills

 Good interpersonal skills and courteous;

 Ability to use various operating office machines and equipment;

 Be computer literate in Microsoft Word and ability to use the Internet.

 Able to communicate effectively with people of different levels

 Willingness to work after normal working hours and during weekends

 Have; and

 Be computer Literate.

OTHER KEY RELATIONSHIPS : Customers & Other Staff

RESPONSIBLE FOR : Messenger/Cleaner

Method of Application

All interested and eligible persons should submit their applications, under confidential cover, either by post or courier enclosing detailed Curriculum Vitae (CV) with names and contact details of three (3) traceable referees to:

The Chief Executive Officer

Greenbelt Authority

P.O. Box 30776

LILONGWE 3.

Physical address: Mwai House – 2nd Floor, Convention Drive –

Opposite TAMA House, Lilongwe