Latest jobs in Malawi

Administration Assistant at Millennium Challenge Account-Malawi II

  • Full Time
  • Lilongwe
  • Applications have closed
  • Salary: 00

Millennium Challenge Account-Malawi II

About Millennium Challenge Account-Malawi II

The Government of Malawi signed a five-year agreement (‘Compact) with the Millennium Chaffenge Corporation (“MCC”) to fund specific programs targeted at reducing poverty and stimulating economic growth. MCC is a U.S. government agency focused on assisting countries dedicated to good governance, economic freedom, and investing in people. An Accountable Entity called the Millennium Challenge Account-Malawi II (“MCA-Malawi II”) has been created and designated by the Government of Malawi to implement the Compact.

Malawi Compact

The Compact consists of three projects, namely:

  1. The Accelerated Growth Corridors Project (AGC) will focus on reducing transport costs in targeted rural areas. Under the AGC Project, the Road Corridor Improvement (RCI) Activity will target investment in physical upgrades and improvements across different classes of roads within four selected Accelerated Growth Corridors (AGCs) to improve rural access by addressing road conditions and reducing transport costs. The Policy and Institutional Reform and Capacity Building (PIR) Activity will focus on assisting the Government to address policy, legislative, institutional, and funding issues to ensure that road transport in AGC areas is well-maintained and managed.
  2. The Increased Land Productivity Project will focus on improving land services, strengthening conditions for increased investment in land and better-functioning land markets through two main activities: the Land Administration Resourcing and Institutions Activity – which will support development, adoption, and implementation of reforms to expand national land-based revenues and address institutional change – and the City Council Land-Based Revenue Modernization Activity, which will expand coverage and collection of land-based revenues, to increase resources for key services and increase investment in land and finally.
    The American Catalyst Facility for Development Project will focus on facilitating U.S. International Development Finance Corporation (DFC) investment in Malawi to catalyse increased private investment consistent with Compact objectives and increase the scale and impact of the Compact.

Administration Assistant

Position Objective

The Administration Assistant plays a vital role in supporting the Human Resources and Administration Manager in achieving the organization’s strategic goals. This role involves working closely with the Manager to ensure smooth operation of daily tasks, facilitating effective communication, and providing robust administrative support. This position is pivotal in organizing activities, managing information flow, and ensuring administrative processes are conducted efficiently to support the overarching goals of the organization.

Duties and Responsibilities

  • Oversee office operations to ensure an organized and efficient work environment by monitoring inventory and supply needs for timely procurement.
  • Develop and implement secure and accessible systems for managing and maintaining both physical and digital documents.
  • Ensure well-maintained office facilities by coordinating with service providers for repairs and upgrades.
  • Ensure adherence to MCC and local regulatory guidelines through accurate record-keeping and documentation.
  • Serve as a point of contact with external vendors, managing contracts and service agreements while ensuring timely service delivery.
  • Provide administrative support to project teams and departments to foster a collaborative and productive work environment.
  • Perform other administrative tasks and special projects, as assigned by the Director of Administration and Finance and the Human Resources and Administration Manager, to support the effective functioning of MCA-Malawi II.


  • Diploma in Administration, Procurement, Management or related field is required, additional education or certification in office administration or related field preferred.


  • Minimum of three (3) years of experience in executing administration and/or executive support functions.
  • Have strong computer skills with proficiency in the use of common Microsoft Office applications (Word, Excel, and PowerPoint) or similar office suit.
  • Excellent written and verbal communication skills in English, including writing professional emails to a variety of audiences
  • Experience working with international organizations or donors a plus.
  • Proficiency in English, both written and spoken is required.

Method Of Application

Applications for these positions should be sent to: [email protected]

Applications should be accompanied by the following documents:

  1. Curriculum vitae containing detailed work experience.
  2. Cover letter confirming interest and availability.
  3. Soft copies of education and professional certificates (if available).

The closing date for receiving applications is 28th June 2024. Please note that only applications received through [email protected] will be considered. Any applications received through other channels will not be considered. Only shortlisted applicants will be contacted for interviews. Interested applicants should indicate the position title in the subject line of the email.