Mott Macdonald
Job Title
Accounts Sub-Consultants
Division
International Development Services
Reporting to
Finance Manager
Duration
2 Months
Locations
Lilongwe – with extensive travel nation wide
Background
Mott MacDonald is committed to improving people’s lives through creating and delivering tailored development solutions. We work in developing countries to alleviate poverty, establish good governance, and increase access, capacity and resilience in healthcare, education, water, sanitation, transportation, infrastructure, and renewable energy – while safeguarding the environment and promoting human rights and gender equity.
We are an equal-opportunity employer and value diversity at our company. We do not discriminate and take positive steps to create an inclusive culture. Female drivers are encouraged to apply.
The National Numeracy Programme in Malawi (NNP) aims to improve student learning outcomes in mathematics so that girls and boys have a solid foundation in basic skills to succeed in the rest of their schooling and fulfil their potential. The programme provides technical assistance to the Ministry of Education to revise the mathematics curriculum for lower primary (standard 1-4), develop corresponding teaching and learning materials, design teacher training strategies (including school-based support structures), rigorously pilot the new materials and training strategies, document impact, refine the materials and training strategies, and then oversee a national scale-up. The programme is led by the Ministry of Education with technical assistance from Cambridge Education, a member of the Mott MacDonald Group.
The programme has been piloted in 1100 schools across the country and is being scaled up to all the public primary schools in the 24/25 academic year.
Job Description
Purpose
As accounts subcontractors, you are expected to work with the highest levels of professionalism, consistent with trained accountants. When reviewing the liquidations submitted by Cluster Coordinators for the TERM 3 STD1 TLC Trainings and TERM 3 STD 2-4 RCT TLC Trainings, as well as the liquidations submitted by PEAs for the upcoming Term 1 Reconciliation – Scale Up, you must maintain an attitude of professional scepticisms. During the Term 1 Reconciliation – Scale Up, the sub-contractor will travel to designated Teacher Development Centres (TDCs) to conduct physical verifications and exercises related to cash disbursements. At all times, be vigilant for any information that may indicate misstatements in the reports, whether due to fraud or error.
Tasks
The Sub-cons will perform the following tasks, as well as remaining flexible to taking on new responsibilities as and when these may arise and in consultation with the Finance Officer:
Key Responsibilities:
Cash Disbursement Verification:
Ascertain cash disbursements at each TDC to the Primary Education Advisors (PEAs) based on UNAYO redemption reports.
Compare disbursement records with funds acknowledged by PEAs on the cash acknowledgment form.
Fund Utilization Verification:
Verify that funds not utilized by the TDC during each disbursement and push back to MMB UNAYO wallet.
Confirm the existence of all supporting documents for liquidations at TDCs, including:
a) Cash acknowledgment forms
b) Liquidation summaries (reconciliation forms)
c) Allowance sheets (DSA and lunch allowances)
d) Transport reimbursement forms
e) Daily attendance registers
f) Bank deposit slips for refunds (if applicable)
Document Authentication:
Validate the authenticity of all submitted documents to ensure claimed expenditures are legitimate.
Participant Verification:
Conduct random confirmatory calls to participants to verify their existence and the accuracy of the provided information.
Fund Refund Confirmation:
Confirm that any unspent funds by PEAs have been refunded or are being deposited to the MMB Bank account.
Exceptional Case Investigation:
Investigate and document exceptional cases of shortfalls due to over expenditures.
Document the issue and the resolution process for excess funds requested.
Reporting and Documentation:
Compile summary reports of expenses per TDC, per district, and per division.
Address any issues with Cluster Coordinators at the division level.
Establish a well-organized database of documentation supporting the consolidated liquidation on MMB SharePoint.
Ensure documents are properly labelled and filed for easy retrieval.
Candidate Specification
Requirements
At least 5 years relevant experience in financial reconciliations, accounting, or a related field.
Strong analytical skills and attention to detail.
Proficiency in document verification and fraud detection.
Excellent communication skills for conducting confirmatory calls and resolving discrepancies.
Ability to compile comprehensive and clear financial reports.
Familiarity with database management and documentation organization.
Willingness to travel to various locations as required.
Addition Requirement:
Knowledge of cloud-based filling systems. (e.g., SharePoint).
Ability to work independently and manage time efficiently.
Strong ethical standards and commitment to maintaining confidentiality and integrity.
Qualifications
· BSc in accounting/ administration or advanced diploma in accounting or ACCA/ICAM finalists
Method Of Application
All interested candidates should send their application letter and CV to [email protected] with a subject that includes the title of the position.