Accounts Assistant (Revenue) at University of Lilongwe

VACANCY: ACCOUNTS ASSISTANT (REVENUE)

The University of Lilongwe is seeking applications from highly organized and dedicated individuals to fill the position of Accounts Assistant (Revenue). This role is pivotal in supporting the revenue collection process, ensuring accurate and timely recording, and assisting in the reconciliation of revenue-related accounts.

Reporting Line: Finance Officer
Duty Station: University of Lilongwe Main Campus
Position Type: Full-Time

Purpose of the Role:

To support the efficient management of fee collections and ensure accurate accounting of all revenue transactions. The role will also involve assisting in the preparation of revenue reports and ensuring compliance with financial policies and procedures.

 

Key Responsibilities:

The Accounts Assistant (Revenue) will be responsible for:

• Issuing invoices to students, ensuring all invoices are accurately recorded and properly processed.
• Issuing receipts for fee payments and ensuring all records are accurately maintained.
• Monitoring and tracking outstanding fees and following up with students regarding overdue invoices.
• Reconciling fees collections in a timely manner.
• Assisting in preparing and updating revenue-related reports, including monthly and annual income statements.
• Handling revenue-related inquiries from Management and other stakeholders in a professional and timely manner.
• Ensuring proper documentation of all fee-related transactions and supporting documents for auditing purposes.
• Supporting the preparation of financial reports related to revenue collections, budgets, and projections.
• Assisting in ensuring compliance with University policies and procedures regarding fee collections.
• Any other duties may be assigned time to time.

 

Qualifications and Experience:

• Diploma in Accounting, Finance, or a related field from a recognized institution.
• At least two (2) years of experience in an accounts or revenue-related role, preferably in a higher education setting.
• Familiarity with accounting software and Microsoft Office, ie: QuickBooks and ERP.
• A Malawi School Certificate of Education (MSCE)

Key Attributes:

• Strong attention to detail and accuracy, especially in handling financial transactions.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong communication skills to handle student inquiries and follow-up on fee payments.
• Ability to work independently and meet deadlines.
• High level of integrity and professionalism in managing financial information.

 

Method Of Application

Interested and qualified candidates should submit:

1. A cover letter outlining their suitability for the role.
2. An updated curriculum vitae.
3. Certified copies of academic qualifications and any relevant professional certifications.

Names and contact details of at least two traceable referees.

Candidates should send their applications to [email protected]. The subject line of the application should read, “Application for the Post of Accounts Assistant (Revenue)”. Applications should be addressed to:

The Registrar,

University of Lilongwe,

P.O. Box 1614,

Lilongwe.

The deadline for receiving the applications is 23^rd May, 2025.

Only shortlisted candidates will be acknowledged. Female candidates are encouraged to apply.