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Accounts Assistant at Family Health Services

Family Health Services

Family Health Services (FHS), formerly known as PSI Malawi, has partnered with the government of Malawi through the Ministry of Health (MoH) since 1994 in safeguarding the health of Malawians by using private sector approaches to reconfigure healthcare delivery – (i) through directly delivering innovative social and behaviour change communications, social marketing, and social franchising across a wide range of health areas including Reproductive Health, HIV, Malaria and waterborne disease prevention (ii) by playing a market facilitation role, approaching market challenges and opportunities with a system-wide lens that unlocks a self-sustaining market with multiple players that can prioritize, adapt and ultimately thrive without external assistance and funds.

While a local organisation with deep roots in Malawi, Family Health Services is globally connected; mainly through affiliation to Population Service International (PSI), a Washington DC-based non-governmental and non-profit making organization that boasts a global network of members across over 50 countries through which FHS continues to leverage capacities, learnings, and best practice to enhance activities in Malawi. To accomplish its mission, FHS is inviting applications from suitably qualified candidates to fill the following vacant position:

Accounts Assistant  

 Job Summary.

The Accounts Assistant – Filing is responsible for ensuring that all the documents produced in Finance are checked for completeness and filed both electronically and physically. The Accounts Assistant is responsible for the timely provision of documentation requested by auditors. After an audit, s/he ensures that the physical documents are filed back again.

Duties and responsibilities

Review Documentation for Completeness  

  • Review the documents for completeness of both supporting attachments and required approvals (signatures)
  • Scan the documents (payments, receipts, journals etc) and ensure they are filed properly electronically.
  • File the hard copies sequentially.

 Supporting Audits

  • Be the central person responsible for the provision of documents to the auditors as may be advised by the Supervisor.
  • File back all the documents once an audit is completed.


a. Education, Professional Training, Licenses and Registrations Education.

  • A Diploma in Accounting, Administration, ICT or any other relevant field

b. Experience, Knowledge Skills and Abilities

  • Minimum of 3 years of working in documents management in a busy office.
  • Those with a fair understanding of finance documents will have an added advantage.


Mode of Application

Qualified candidates with the specified qualifications and experience should submit their electronic application letters and updated CVs with names and contact details of three traceable referees, through indicating the job title for the position you are applying for in the email subject line. All applications must be submitted by 10th May 2024 to The Head of Human Resources, Family Health Services, Box 30132, Lilongwe.

Family Health Services is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of religion, color, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, ger identity, or expression, pregnancy, or related medical conditions. Family Health Services maintains zero tolerance for child abuse, sexual abuse, or exploitative acts or threats by our employees, consultants, volunteers, contractors, or anyone associated with the delivery of our programs and services and takes seriously all complaints of misconduct brought to our attention.


Family Health Service has become aware of scams involving false job offers. Please be advised: Family Health Services will never ask for a fee during any stage of the recruitment process. All active jobs are advertised directly in the newspapers or on vetted career websites. Official FHS emails will always arrive from a email address.

Please report any suspicious communications to If you are suspicious of anything, please report through  email to or;  or write a letter to TipOffs anonymous, P.O. Box 1726, Blantyre; or call/send SMS using Airtel/TNM/Access to 847 

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