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Accounts and Administrative Officer at Aqualink Services

  • Full Time
  • Lilongwe
  • Salary: 00

Aqualink Services


AquaLink Services is a local registered company that supplies various aquaculture inputs and provides investment and technical fish farming advisory support. The company produces a wide range of aquaculture equipment using locally available materials for sale. Some of the equipment include hapa nets, measuring boards, weighing scales, waders, fish feed, water quality test kits, fingerlings, seine nets, scoop nets, pond liners, graders and hormones. Further from supplying inputs, the company has established a commercial fish farm in Zomba. AquaLink prides in meeting customer needs with quality tools and services. The primary objective of the company is closing the long-standing gap of aquaculture inputs in Malawi and therefore the main focus of the business is to improve accessibility of affordable and high-quality inputs to various actors in the aquaculture industry.

In the quest to improve service delivery, AquaLink is looking for an Account and Administrative Officer to join the company. The postholder will take the lead in managing tasks related to accounting, administration and business operations. The position is tenable in Lilongwe.

Duties and responsibilities

The person will be responsible for the following key tasks.

1. Finance role

  • Prepare timely monthly Management Accounts.
  • Prepare Tax Reporting Packs.
  • Support the month-end close process.
  • Manage data entry in the Quickbooks Accounting Software on day-to-day basis; prepares journal, receipts,
  • Support with company sales
  • Assist with annual budgeting and planning process.
  • Work closely with external auditors during annual audit.
  • Reconciling and submitting periodic expenditure reports.
  • Assist with Assets Management.
  • Support monthly line of business reporting and quarterly reporting.

2. Admin role

  • Preparing, organizing and storing information in paper and digital form
  • Dealing with phone and email queries
  • Prepare regular reports and presentations
  • Organize, store and print company documents as needed
  • Maintain a filing system for data on customers and external partner
  • Designing effective strategies for both marketing initiatives as well as customer retention
  • Support with development of marketing strategies for aquaculture equipment
  • Schedules meetings and appointments with existing and new customers
  • Supporting delivery of equipment

Skills and Requirements

  • Certificate/ diploma accounting, business management or related finance.
  • Strong skills in internal controls and accounting standards
  • Excellent Microsoft Excel skills and experience with accounting software
  • Previous work experience in a business or profit-making companies is preferable but not mandatory.
  • Good understanding of business operations
  • Strong communication and writing skills
  • Ability to work with minimal supervision
  • Good command of English plus any other 2 native languages
  • Fast learner and willing to take instructions from line managers

Method Of Application

  • Qualified and interested candidates with the stated requirements must submit cover letter and CV via email to [email protected]
  • The deadline for submission is 20th June, 2024. Only short-listed candidates will be contacted for interviews.
  • Applications will be reviewed on a rolling basis.


The position will run for 12 fixed months and will be renewed based on performance.

AquaLink is an equal opportunity employer of minorities, females, and individuals with disabilities. Females are encouraged to apply.

For more information about AquaLink Services, please visit our website at

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