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Administrative Assistant at NGO Regulatory Authority (NGORA)

  • Full Time
  • Lilongwe
  • Salary: 00

NGO Regulatory Authority (NGORA)

The Non-Governmental Organizations Regulatory Authority (NGORA) is a statutory Corporation mandated to register and regulate operations of Non-Governmental organizations in Malawi. To deliver on its core mandate, the institution is now looking for dynamic and well versed individuals to fill the following seven (7) middle level staff posts:

JOB TITLE : ADMINISTRATIVE ASSISTANT (1)
Grade: NG 7
Location : Head Office
Directorate: Corporate Services
Reporting to : HR and Administration Officer
Supervision to: None

Job Purpose

To support the Human Resource and Administration Officer in managing the Authority’s human resource and administration functions for efficient and effective operations of the Authority.

Key Duties and Responsibilities

  1. Prepare payment requests and requisitions by the Authority
  2. Ensuring all administrative payments are done on time and debited into the vendor accounts
  3. Ensuring that the office premises are tidy at all times through supervision of cleaners
  4. Working hand in hand with the drivers to ensure vehicles are properly assigned to staff by Transport policy
  5. Review motor vehicle log books to ensure vehicles are used for the intended purpose
  6. Schedule meetings and logistical arrangements for officers (provide meeting support as needed)
  7. Ensure that office equipment is functioning at all times
  8. Ensuring that motor vehicles are properly serviced and road-worthy.
  9. Handling all office mail and assigning it to responsible officers
  10. Supervise drivers and receptionist

Minimum Qualifications and Experience

  • Diploma human in Human Resource, Office Administration, Public or Business Administration.
  • 1 year of relevant work experience
  • Be self-motivated and have ability to work on own initiative
  • Problem solving and analytical skills
  • Guidance, counselling and interpersonal skills
  • Ability to work in a team environment
  • Good communication skills both oral and written
  • Good understanding of labour laws and office procedures
  • Attention to detail
  • Integrity, honesty and confidentiality

Method Of Application

Interested individuals who meet the minimum qualifications and experience and possess the required competences should send their applications letters with detailed CVs to the attention of:

The Human Resource &Administration Manager
NGO Regulatory Authority (NGORA)
Off Paul Kagame Road, Behind Lingadzi Inn, Next to MASM Clinic
P.O. Box 31785
LILONGWE 3

You can also apply via email at recruitment@ngora.mw. Please ensure your subject line specifies the position you are applying for and submit your application as a single document, combining your CV, National ID, and certificates into one PDF file. The closing Date for the receipt of the applications is April 18th, 2025. Due to anticipated large volumes of applications, only shortlisted candidates will be contacted.