Norwegian Embassy
๐๐๐๐๐ง๐๐ฒ โ ๐๐๐๐๐ฉ๐ญ๐ข๐จ๐ง๐ข๐ฌ๐ญ/๐๐๐ฆ๐ข๐ง๐ข๐ฌ๐ญ๐ซ๐๐ญ๐ข๐ฏ๐ ๐๐ฌ๐ฌ๐ข๐ฌ๐ญ๐๐ง๐ญ ๐๐๐ง๐ญ๐๐ ๐๐จ๐ซ ๐๐ฑ๐๐ข๐ญ๐ข๐ง๐ ๐๐๐ฆ๐ฉ๐จ๐ซ๐๐ซ๐ฒ ๐๐จ๐ฌ๐ข๐ญ๐ข๐จ๐ง (๐ ๐ฆ๐จ๐ง๐ญ๐ก๐ฌ) ๐๐ญ ๐ญ๐ก๐ ๐๐จ๐ฒ๐๐ฅ ๐๐จ๐ซ๐ฐ๐๐ ๐ข๐๐ง ๐๐ฆ๐๐๐ฌ๐ฌ๐ฒ.
Are you service-oriented, structured, and thrive in a varied workday? We are looking for a receptionist who will be the face of the embassy and contribute to a professional and efficient operation.
The Royal Norwegian Embassy in Lilongwe is recruiting a receptionist/administrative assistant for a temporary position with a start date in March/April. This recruitment is open to Malawian nationals and residents.
Deadline for applications: Sunday 9th March 2025.
The Royal Norwegian Embassy in Lilongwe is responsible for official and diplomatic relations between Norway and Malawi and Norway and Zambia and the Embassy is also overseeing development cooperation between Norway and these two countries.
We are 6 diplomats and 14 local staff.
The RNE has a temporary vacancy for the position as a receptionist/administrative assistant that will primarily provide receptionist services. The successful candidate is expected to take up this position tentatively on March 31st, 2025. The receptionist/administrative assistant will report to the Head of Administration.
๐๐๐ฒ ๐ซ๐๐ฌ๐ฉ๐จ๐ง๐ฌ๐ข๐๐ข๐ฅ๐ข๐ญ๐ข๐๐ฌ:
- Provide receptionist services by receiving visitors, answering calls and receive physical mail
- Arrange hotel and travel reservations for visitors and staff members
- Arrange for repairs of office equipment where necessary
- Assist diplomats with secretarial work assigned
- Make sure that vehicles are available for different activities and dairy office run for Diplomats and local employees
- Data capturing
- Managing stationery together with Head of Administration
- Managing newspaper subscriptions together with Head of Administration
- Other tasks assigned by the management
๐๐ฎ๐๐ฅ๐ข๐๐ข๐๐๐ญ๐ข๐จ๐ง๐ฌ:
- Diploma degree in a subject that is relevant to the key responsibilities
- 3 to 5 years of experience working in a reception
- Excellent knowledge of Microsoft Word and Outlook
- Candidates who have worked with embassies or NGOs are preferred
- Strong communication skills in English, written and spoken
- Service-minded, welcoming, and solution-oriented
- Structured and detail-oriented
- Must be a resident of Lilongwe and possess a valid residence permit at the start date
๐๐ ๐๐ง๐๐จ๐ฎ๐ซ๐๐ ๐ ๐๐ฏ๐๐ซ๐ฒ๐จ๐ง๐ ๐ญ๐ก๐๐ญ ๐ข๐ฌ ๐ช๐ฎ๐๐ฅ๐ข๐๐ข๐๐ ๐๐ง๐ ๐๐๐ง ๐๐ง๐ ๐ฐ๐ข๐ฅ๐ฅ ๐ฐ๐จ๐ซ๐ค, ๐ญ๐จ ๐๐ฉ๐ฉ๐ฅ๐ฒ ๐๐จ๐ซ ๐ญ๐ก๐ข๐ฌ ๐ฉ๐จ๐ฌ๐ข๐ญ๐ข๐จ๐ง.
We offer an exciting and varied work environment in an international setting. The position provides opportunities for professional development and insight into the daily operations of the embassy.
The vacancy is expected to run from March 31st, 2025, until August 1st, 2025.
Questions about the position can be directed to:
Head of Admin: Liv Sigurdsson, liv.irene.sigurdsson@mfa.no
Office Manager: Carol Kay-Saccur, carol.kay-saccur@mfa.no
๐๐๐๐๐ฅ๐ข๐ง๐ ๐๐จ๐ซ ๐๐ฉ๐ฉ๐ฅ๐ข๐๐๐ญ๐ข๐จ๐ง๐ฌ: ๐๐๐ซ๐๐ก ๐๐ญ๐ก, ๐๐๐๐.
Method Of Application
Does this sound like the job for you? Send your application and CV to emb.lilongwe@mfa.no before the deadline.
We look forward to hearing from you!